SPC Meeting Agenda 16.05.23


Serving Little Aston, Shenstone, Stonnall, Shenstone Wood End, Lynn, Parish Council Office 25C Main Street Shenstone WS14 OLZ
Tel: 01543 481 947
e-mail: <admin@shenstone-staffs.gov.uk >
web: www.shenstone-staffs.gov.uk

Dear Resident
You are cordially invited to attend the meeting of Full Council to be held on Tuesday May 16th, 2023, at 7.15 Stonnall Community Centre
Shirley O’Mara, Parish Clerk, RFO- Shenstone Parish Council Date of notice: 10th May 2023

1 Register of members in attendance

2 Acceptance of apologies.

3 Public Participation.

Members of the public are invited to address Council for a maximum of 15 minutes.

4 Election of Chair and Vice Chair.

To receive nominations for the roles of Chair and Vice Chair and to elect to these positions.

5 Declarations of interest. Members should consider whether they should partake in any discussion or vote on matters on the agenda unless they have a dispensation:

6 To accept and confirm minutes of the last Full Council meeting on Tuesday 11th April 2023

7 Clerk’s update on outstanding issues from last meeting:

  • Lammas Land boundary incursion update.

8 To elect members to the following committees:

Neighbourhood Planning & Property inc Chair

Finance Legal Health & Safety inc Chair

Employment Committee

Lammas Land

9 To elect members as representatives on Outside Bodies:

Shenstone Village Hall

Shenstone Playing Field

Richard Cooper Room

Stonnall Village Hall

Stonnall Playing Field

Little Aston Recreation Ground

Little Aston Village Hall

Staffs Parish Council Association

Quarry Committee

10 Chairs Honorarium

Councillors agree on an allowance for the Chair of the Parish Council in order to undertake official business

11 Casual vacancies: six vacant positions to be advertised. Recruitment process and timescales.

12 To receive reports from District and County Councillors.

13 Finance.

Current financial position & transactions for approval as of 16th May 2023

  • Complete & agree Annual Governance statement

  • Agree date of commencement and ending for the declaration of public rights.

  • Feedback & recommendations from internal audit

  • Confirmation of internal auditor for 2023/24

  • Confirmation of external auditor for 2023/24

  • Financial Risk assessment: approve.

Next meeting of Finance, Legal, Health & Safety Committee Tuesday 20th June May 2023 at 5.30 Shenstone Community Library.

14 Planning.

Approve planning applications received in last month and update on any objections/ developments.

Next meeting of the Neighbourhood, Planning & Property Committee Meeting: Tuesday May 23rd 5.30pm Shenstone Parish Office

15 Standing Orders: Review, approve and adopt

16 Neighbourhood plan reviews: update on tenders

17 Potholes: suggestion of regular summaries of reports by Clerk to County.

18 Lazy Hill/Chester Rd dangerous junction: update on actions.

19 Flying the union flag: agree guidelines

20 Shenstone Playing Fields Committee: Charity status and 11th May AGM outcome.

21 Highways review: update on traffic surveys.

22 Little Aston Recreation Ground:

Emergency Grant Fund request from LARGA to cover cost of installation of height restriction bar and new full closure gates to replace simple vehicle barrier to prevent unauthorised access or potential encampment on the site. Initial quote cira £13,000.

23 Malkins Coppice lease termination

24 Lammas Land- Malkins Coppice: potential path creation

25 Consideration of Councillor led grant for potential purchase of plants for Little Aston School as part of the “Forest School” sessions. £200.00

26 Rubbish bins in Stonnall: request for permanent bin by St Peters Church & a dog poo bin by the bus shelter at the junction with Church Lane. Bin cost £580.23 +VAT.

27 Website statistics: explanation

28 Stonnall volunteer: thank you

29 Next meeting of Full Council June 13th, 2023, 7.15pm Little Aston Village Hall.