Dear Resident
You are cordially invited to attend the meeting of Full Council to be held on Tuesday May 7^th 2024 at Shenstone Community Library.
Shirley O’Mara
Parish Clerk, RFO- Shenstone Parish Council
Date of notice: 1st May 2024

1 Register of members in attendance

2 Acceptance of apologies.

3 Public Participation.

Members of the public are invited to address Council for a maximum of 15 minutes.

4 Election of Chair and Vice Chair.

To receive nominations for the roles of Chair and Vice Chair and to elect to these positions.

5 Declarations of interest. Members should consider whether they should partake in any discussion or vote on matters on the agenda unless they have a dispensation:

6 To accept and confirm minutes of the last Full Council meeting on Tuesday 9^th April 2024

7 Clerk’s update on outstanding issues from last meeting:

• Outstanding Community Grants

• Meeting with St Peters PTA representatives

• Footherley bluebell woods

8 To elect members to the following committees:

Neighbourhood Planning & Property -7

Finance Legal Health & Safety -8

Employment Committee-3

Lammas Land -2

9 To elect members as representatives on Outside Bodies:

Shenstone Village Hall-1

Shenstone Playing Field-2

Richard Cooper Room-1

Stonnall Village Hall-1

Stonnall Playing Field-2

Little Aston Recreation Ground-2

Little Aston Village Hall-2

Staffs Parish Council Association-1

Quarry Committee-2

10 Chairs Honorarium

Councillors agree on an allowance for the Chair of the Parish Council in order to undertake official business

11 Casual vacancies: two vacant positions to be advertised. Recruitment process and timescales.

12 To receive reports from District and County Councillors.

13 Finance.

Current financial position & transactions for approval as of 7^th May 2024.

Clerk update on move to Scribe Accounts package & next steps.

RECOMMENDATIONS from Finance, Legal, Health& Safety Committee Meeting 18^th April:

• Set date for meeting to discuss Grant policy review.

• CIL grant funding:

• Review and allocate ring fenced funds.

• St Johns Cemetery. Increase Interment fees for an adult from £600 to £650 and cremated remains from £250.00 to £300.00.

Increase exclusive right of burial for an adult from £1,000 to £1,200, cremated

remains from £750 to £800 & re-opening of a plot from £300.00 to £400.00.

All other fees remain unchanged.

• Renewal of Telephone system in Parish Office. BT quotation recommended: BT £129.35 exc VAT per month . Zero £145.00 exc VAT per month.

• Next meeting of Finance, Legal, Health & Safety Committee to be agreed

14 Planning.

Approve planning applications received in last month and update on any objections/ developments.

RECOMMENDATIONS from Neighbourhood Planning & Property Committee Meeting April 18^th 2024.

Shenstone Playing Fields:

The Parish Council as the Custodian Trustee is to secure the 2015 charity commission approved constitution as election of the current committee is based on a 1988 constitution. If so, the current governance mandate may be negated.

The Parish Council has requested that, given the possible situation above, an AGM is held as soon as practicable and the SPFMC take no significant decisions. The Parish Council is concerned this may not have happened.

The Parish Council is concerned that the position of SPMC Chair appears to have been recently endorsed without the required committee majority vote.

The Parish Council is now aware that the SPFMC have developed alternative proposals for the location of new play equipment and have now also informed neighbouring residents of this work.

The Parish Council notes with great concern, the deteriorating relationship between the Country Club and the Management Committee.

The Staffordshire Ecological Record Manager has provided a quote for the following data for all three Wards for £500.00 for the production of wildlife maps. Unanimously approved purchase.

Next meeting of the Neighbourhood, Planning & Property Committee Meeting: Tuesday June 18^th at 5.30pm

15 Neighbourhood plan reviews: update & next steps.

16 Next newsletter

17 Next meeting of Full Council June 11^th at Little Aston Village Hall 7.15pm.