SHENSTONE PARISH COUNCIL 

Dear Resident
You are cordially invited to attend the meeting of Full Council to be held on Tuesday 13^th December 2022, at 7.15pm at Little Aston Village Hall.
Shirley O’Mara Parish Clerk, RFO- Shenstone Parish Council
Date of notice: 7^th Dec 202

112 Register of members in attendance

113 Acceptance of apologies.

114 Public Participation.

Members of the public are invited to address Council for a maximum of 15 minutes.

115 Declarations of interest.

Members should consider whether they should partake in any discussion or vote on matters on the agenda unless they have a dispensation:

116 To accept and confirm minutes of the last Full Council meeting on Tuesday 8^th Nov 2022

117 Clerk’s update on outstanding issues from last meeting:

• Noticeboard at corner of Lincoln Croft/Main Street, Shenstone : repaired

• Lammas Land investigation into boundary incursion. Update.

• Lammas Land looped path update

• Handrail at Little Aston. Consider £950.00 quote for installation.

• Safety fencing at St Johns Cemetery, Shenstone: update & feedback received.

• UAV Protests/Malkins Coppice update

118 To receive reports from District and County Councillors.

119 Finance.

Current financial position & transactions for approval 13^th Dec 2022.

Recommendations from the Finance, Legal, Health & Safety Committee Meeting Tues 29th Nov 2022.

Review feedback from Alan Topliss (Auditor) mid-year audit.

• Happy with all administration & financial procedures

• Does not feel there is any justification for a Precept increase in 2022/23 & would support Council if this decision was agreed.

• Acknowledges that there are likely increases in street cleaning contract & utilities, but funds are healthy enough to cope.

• Recommendation to focus on spending the existing ring-fenced funds as much as possible

• If Council decide to approve a purchase of a Lengthsman van, costs should be ring fenced & spent before the end of March.

• Community Grant spending could be increased.

RECOMMENDATION: The Committee agreed with all the advice and agreed also to a refresh of ring-fenced funds in January with Cllr Thompson mentioning the requirement to repair the Richard Cooper Room roof as one example that could be included. Cllr Beilby said that Councillors in each Ward should look at what the needs are in their area.

RECOMMENDATION: Regarding establishing Community Organisations planning strategy to succession planning & the promotion of volunteering opportunities to assist the community:

1) A feature in the next Parish newsletter.

• 2) Consideration of communication strategy

RECOMMENDATION: Regarding the potential purchase of a vehicle for the Lengthsman & concerns around his employment status: Cllr Gleig to advise

Next meeting of Finance, Legal, Health & Safety Committee Tuesday 7^th Feb 2023 at 5.30

Shenstone Community Library.

120 Planning.

Approve planning applications received in last month and update on any objections/ developments

Update on Neighbourhood Planning & Property Committee Meeting Nov 22^nd.

• RECOMMENDATION: Neighbourhood Plan Review Tender Specification. Approve attached tender document. Tender request to cover Shenstone, Stonnall & Little Aston as an inclusive way forward with the tender document to be revised to include Stonnall if approved.

• RECOMMENDATION Grounds Maintenance Contract St John the Baptist Cemetery. Approve the attached document for tender.

• RECOMMENDATION Agree £2,300.00 budget for next stage of Bioregional Feasibility Study. See item 121

• RECOMMENDATION Consideration of purchase of events equipment for use across Parish.: A working party be formed to investigate further.

Next meeting of the Neighbourhood, Planning & Property Committee Meeting Tuesday Jan 24^th at the Parish Office at 5.30pm.

121 The Decarbonisation of Shenstone and Stonnall Feasibility Study.

Update & approval of £2,300 budget request.

122 Lengthsman vehicle: review cost/benefit analysis & discussion.

123 Staffs County Council Traffic Survey: update on access to data from locations identified & findings.

124 Street Lighting: feedback on research into alternative supply

125 February newsletter: update on ideas including those received so far-

– the outcome of the Feasibility Study and the commitment to consult on progressing the recommendations in March/April (DT)

– the cross-cutting themes covering health, recreation, meals, socialising, learning, safeguarding heritage, celebrating that community organisations have delivered, and the Parish Council has sponsored (DT)

– Parish Council photograph/message (LL)

– Lichfield Fire Station family safety event (LL)

187 Next meeting of Full Council Tuesday Jan 10^th 2023 , 7.15pm Shenstone Community Library.