Options for Stonnall Village Hall Management Committee exploring the option independently.
To move forward the Village Hall Committee must:
Vote to decide if they wish to progress the project & if so apply to Council for grant funding.
The Village Hall Committee needs to complete the pre-planning application & any other (or bring in professionals to do so).
Similarly, the same for other grant funding.
Cllr Thompson stated that the management committee of the Village Hall could, if they vote to pursue this option, co-opt others to support the task for a fixed period as a task and finish group. There is also the ability to bring in professionals as appropriate.
Cllr Thompson invited Cllr Beilby & Nicholls to comment as members of the SVH Committee, bearing in mind that though this is only one option, it is the previously acknowledged preferred one.
Cllr Nicholls expressed significant disappointment that in her view the amount of funds the PC is restricted to giving as Custodian Trustees is not enough to support the project , that the task of fundraising the rest is too big an ask and not something she would be part of. Cllr Thompson reiterated that much of the work could be done with external support such as from Mr John Punch.
Cllr Beilby presented the Working Party with the attached spreadsheet and explained her concerns at the possible effects of closing the VH to do any re-furb.
She stated that she did not want to be part of the project and both she and Mr Beilby, as Treasurer, would retire from the Committee if it goes ahead. Also having spoken to the other Committee members, they feel the same.
Cllr Beilby summarised her concerns as potential costs of the building project, the potential effects of the period of closure on the VH & the capacity of the VH Committee to deal with the workload.
Cllr Cox stated that any of the building option costs are far outside what the Parish Council alone may grant fund and in his opinion, there will still be overlaps of demand if bookings move to one facility. With 10-11 years more to run on the lease, the PC does not need to jump in and do anything immediately should the decision to purchase the land from Staffs CC still be possible.
Cllr Thompson reiterated that no decisions had been made and that all that had happened and was happening was the exploration of an option.
Cllr Nicholls stated that the overlaps could be managed out and many villagers would like to see the SY&CC building gone & Cllr Cox that many villagers feel the opposite wanting it to remain.
Cllr Jones said that the purpose of looking at the VHall was to accommodate all groups & that in a village as vibrant as Stonnall the public consultation could generate a number of younger people happy to get involved with the running of the project.
Discussions returned to the option of SY&CC and what, if any, limitations on funding exist as the PC is leaseholders. The Clerk called Alan Topliss for clarification and was told that there is no limit on what the Parish Council could spend under these circumstances and that there are several grant funding options available also.
Cllr Thompson stated that this clearly needs to be explored including what is needed for the SY&CC to function from an H&S perspective for the next 3-10 years using the original RICS building surveyor.