Tuesday 9th December 2008 at 7.15pm

Shenstone Village Hall, Barnes Road, Shenstone

 

Present

Councillors

D. Salter

Chairman

 

 

 

 

P. Hadley

Vice-chairman

 

 

 

 

Mrs. S. Beilby

 

 

 

 

 

Mrs. J. Coton

 

 

 

 

 

T. Cox

 

 

 

 

 

Mrs. R. Hancocks

District Councillor  

Late Arrival

 

 

 

C. Hollingsworth

 

 

 

 

 

Mrs. S. McGing

 

 

 

 

 

Cllr J. Mason

 

 

 

 

 

Mrs. E. Minchin

 

 

 

 

 

I. Sanderson

 

 

 

 

 

Cllr. Mrs. J. Summers

 

 

 

 

 

Mrs V Thomas

 

 

 

 

 

Mrs. J. Wilson

 

 

 

 

Clerk

Mrs  S. Nelson

 

 

 

 

Councillor

Cllr. Mrs. E. Bayliss

Staffordshire County Council

 

 

 

Police

PC Jon Ratcliffe

 

 

 

Apologies

Councillor

Mrs. V. Neale  

Shenstone Parish Council

Holiday

 

Members of the Public

5  (register available for inspection)

 

Minute No

 

Action

 

100

Up to 15 Minutes Public Participation  (if required)

 

 

100.1

Mrs. C. Penrose  representing Shenstone Playing Fields Management Committee  

  • Mrs. Penrose re-iterated her request made at the Parish Council meeting held in November for a meeting to be held between members of Shenstone Parish Council,  Shenstone Playing Fields Management Committee and the Pathfinder Football Club and for the details of why the Playing Fields Management Committee has been deemed ‘dysfunctional’.

Councillor David Salter – Chairman Shenstone Parish Council

  • Acknowledged the comments made by Mrs. Penrose and that it is in everyone’s best interest to resolve the current position – however the letter received by

Shenstone Parish Council from solicitors instructed by Pathfinders Football Club has determined the course of action and the resultant time taken as Shenstone Parish Council receive relevant legal advice

  • Mrs. C. Penrose requested a copy of a confidential report referred to in Shenstone Parish Council Council minutes October 2008 -  Agenda Item 75
  • Councillor Paul Hadley -  Chairman Shenstone Parish Council and Chairman Shenstone Playing Fields Management Committee acknowledged the courage shown by Mrs. Penrose to speak on behalf the SPFMC and Pathfinder Football Club without support.
  • Councillor David Salter -  in response to call for copy of confidential report to be shown to members of the SPFMC and Pathfinder Football Club advised that the Parish Council is seeking legal clarification and will respond in due course directly to Mrs. Penrose once clarification has been received
  • Councillor T. Cox  -  Shenstone Parish Council assured Mrs. Penrose that the confidential report did not in any way refer directly  to Members of the SPFMC and as soon as legal advise permits that information will be shared and a meeting called.
  • Mrs. C. Penrose called for a meeting between all parties ‘without prejudice’
  • Councillor David Salter Shenstone Parish Council  to seek relevant legal advice and once received this may be considered

 

 

 

101

Apologies

 

 

101.1

As listed above

 

 

102

Minutes of the previous Full Parish Council Meeting held Tuesday 11th November 2008

 

 

102.1

ii)  Chairman thanked Clerk for the quality of the minutes presented

ii) Minutes were agreed by Members as a true and accurate record of the Parish Council Meeting held Tuesday 11th November 2008 and were proposed and seconded and duly signed and dated by Chairman.

 

 

103

Matters Arising from Minutes (for information only)

 

 

103.1

No matters arising

 

 

104

Declaration of Interest on Agenda Items

 

 

104.1

No declarations of interest received

 

 

105

Lynn Lane Embankment Stabilisation Scheme – Update

 

 

105.1

i)  Update – in light of further information received regarding the Lynn Lane Embankment Stabilisation Scheme the Proposal made at the November Full Council Meeting to consult all parishioners was deemed inappropriate until further information received and a meeting held with Staffordshire County Council Engineers,  District Councillor Erica Bayliss and nominated interested parties from Shenstone Parish Council, SCAR, SOS and Stonnall and Lynn Conservation Society

ii) Consultation process to be agreed in response of additional information received

Proposed:  Adjourn consultation until meeting takes place early in the New Year  and once further information received Members to agree how to move forward. 

This proposal was seconded and carried

 

 

 

 

 

 

 

 

 

ONGOING

 

106

Festive Lighting – Update

 

 

106.1  

i)  Clerk reported that appropriate authorities have been given full details of the Festive lighting displayed in the Parish

ii)  Members remarked that the Little Aston Christmas Tree is resplendent

iii) Stonnall due to install tree shortly -  a number of festive decorations are already in place around the Village Hall and are greatly appreciated by the younger members of the community

iv)  Shenstone awaiting delivery of Christmas tree to be installed on the road traffic island on the Birmingham Road

ONGOING

 

107

Confidential -  This Section of the Meeting to be closed to Members of the Public

Shenstone Playing Fields Management Committee 

i)  Management of Shenstone Playing Fields

ii) Clarification of non-domestic rate status  

 

 

108

Lammas Land / Little Holms

 

 

108.1

i) Update regarding application for S106 application

 

 

109

Planning Gain (formerly S106) Little Aston -  Member Item

 

 

109.1

Members from

 

 

110

Local Development Framework (LDF)

 

 

110.i

Exhibitions – Little Aston Village Hall and Shenstone Village Hall

 

 

110.ii

Documentation received (being circulated to Members).

 

 

111

Committee minutes, reports and recommendations

 

 

112

Planning

 

 

 

i)  Update

 

 

113

Finance & Legal

Clerk

 

 

i)   Update

ii)  Precept 2009 / 2010

iii) Ongoing maintenance Church Clock -  Stonnall

iv) Recommendation to pursue legal advice

v)  Recommendation to cover increased cost of solicitors for above

vi)  Recommendation to seek support from Lichfield District Council planning enforcement and Staffordshire County Council Highways Department

Recommendation   Fiunance Committee recommended that Shenstone Parish Council to finance the payment of rates for Richard Cooper Room, Shenstone and Stonnall Youth and Community Centre for 2008 to 2009

 

 

114

Community Liaison

 

 

 

i)  February 2009 Newsletter – delivery and format

ii) Update website

 

 

115

Property, Health and Safety

Clerk  

 

 

i)   Update

ii)  Pedestrian safety around Little Aston Station

iii  Community Gang instructions for work to be undertaken to be reported to Clerk by 12/12/08

iv) Report from site visit -  un-adopted road at Barnes Road, Shenstone

v)  Report from site visit – fencing Shenstone Playing Fields

vi) Further quotes for work to be undertaken at Court Drive location

 

 

116

Revision of Standing Orders

 

 

 

i)  Update

 

 

117

Correspondence

 

 

117.1

For action

 

 

117.2

For attention (report attached)

 

 

117.3

For general information (report attached)

 

 

118

Date, Time and Venue of Next Meeting

 

 
  •  

Tuesday 13th January 2009 – 7.15pm Little Aston Primary School, Forge Lane Little Aston

 

 
  •  

Tuesday 10th February 2009 – 7.15pm  Stonnall Youth and Community Centre, Stonnall

 

 
  •  

Tuesday 10th March 2009  -  7.15pm  Shenstone Village Hall,  Barnes Road, Shenstone