Tuesday 13^th May 2008 at 7.15pm

Shenstone Village Hall, Barnes Road, Shenstone

Present		Councillors	D. Salter	Chairman
			P. Hadley	Vice-chairman
			Mrs. J. Coton
			T. Cox
			Mrs R Hancocks
			C. Hollingsworth
			Mrs. S. McGing
			Cllr J. Mason
			Mrs. E. Minchin
			Mrs. V. Neale
			Mrs. J. Summers
			Mrs V Thomas
			Mrs. J. Wilson
		Clerk	Mrs Nelson
			Cllr. Mrs. E. Bayliss	Staffordshire County Council
Apologies		Parish Police	Cllr. I. Sanderson PC Jon Ratcliffe
Members of the Public			1
Minute No					Action
1	Public Participation
1.1	One member of the public in attendance, no issues raised				For Info
2	Apologies
2.1	As listed above
3.	Election of Chairman - 2008 to 2009
3.1	Councillor Salter indicated a willingness to stand and was proposed by Councillor Mrs. Jean Wilson and seconded by Councillor Mason
3.2	Councillor Salter was elected as Chairman to Shenstone Parish Council
3.3	A vote of thanks was given to Cllr. Mrs. Coton for the sterling work she has done as Chairman over the past two years
3.4	Councillor Mrs. Coton expressed thanks to Councillors and Clerk for their support during her term of office
4	Election of Vice-Chairman - 2008 to 2009
4.1	Cllr. Paul Hadley indicated a willingness to stand and was proposed by Councillor Mrs. J. Summers and seconded by Councillor Mason
4.2	Cllr. Mrs. Rita Hancocks (absent for the first part on the meeting on District Council Duty) notified a willingness to stand and a short written application was distributed to all members, her application was proposed by Councillor Hollingsworth and seconded by Councillor Mrs. E. Minchin.
4.3	A vote was taken and Cllr. Paul Hadley was duly elected to serve as vice-Chairman to Shenstone Parish Council for 2008 to 2009
5.	Co-option of Stonnall Councillor
5.1	Following a vote of approval Mrs. S. Beilby was co-opted to serve Shenstone Parish Council as Councillor for Stonnall Ward and signed a declaration of acceptance.
5.2	Clerk pleased to report that Shenstone Parish Council starts the 2008 to 2009 administration with a full compliment of Members
6	Appointments to Standing Committees and Local Organisations
6.1	Finance Committee increased to 9 members
6.2	Planning Committee increased to 9 members
6.3	For this and other committees please see attached list
7	Acceptance of Office and Code of Conduct
7.1	All Members present were reminded that their conduct in official capacity is guided by the Model Code of Conduct
7.2	Any complaints relating to Code of Conduct of Members should now be reported to Lichfield District Council (rather than Standards Board) for resolution
8.	Minutes of Last Meeting
8.1	The following amendments were requested 141.1.iii - Date to be amended to Tuesday 13^th May 2008 149.2.ii Clarification sought for exact route of the proposed one-way system around Stonnall during closure of railway bridge (estimated January 2009)				Clerk
8.2	Clerk to make amendments and present for signature at next Parish Council Meeting being held on Tuesday 10^th June 2008 at Little Aston				Clerk
9.	Matters Arising (for Information only)
9.1	A member requested if the accounts for the Little Aston Centre had been submitted to the Parish Council, Clerk confirmed that as yet no year end accounts have been received
9.2	Member reported that a representative from the Parish Council is required to serve on the Little Aston Centre Committee
9.3	Member requested that dates of sub-committees be placed on the next Shenstone Parish Council full council meeting. to ensure that they are held in good time to ensure that recommendations can be considered.				Clerk
9.4	Member requested if it is possible to obtain details of demographics for Stonnall specifically with regards to age-related statistics				Clerk
9.5	Stonnall road sign requested to ensure lorry drivers and vehicles are directed to the centre of the village at the end of Lynn Lane – finger post to main road still not replaced.
9.6	Member reported that finger post in Stonnall has still not been replaced
9.7	Member reported that road sign directing traffic to Little Aston/Shenstone/ Aldridge has been knocked over
	Clerk advised members to contact Clarence Line on 0800 23 23 23 to report any Highways concerns directly . a reference number will be given that can then be monitored for progress
10.	To fix the amount of the Chairman’s allowance in pursuance of section 15(5) of the Local Government Act 1972
10.1	To set the Chairman’s Allowance for year 2008 to 2009 Resolved: To set the Chairman’s Allowance at £1000.00
11.	Endorsement of Committee Decisions
11.1	Planning Terms of Reference for Planning Committee were distributed to Members for consideration. Resolved: The Planning Committee request Delegated Powers in order to make binding decisions on behalf of Shenstone Parish Council with regard to all aspects of paragraph 2 provided that in all cases the meeting is quorate Resolved: - Late items not listed on the agenda may be considered by the Planning Committee as ‘urgent’ in order that a reponse is made to Lichfield District Council within the prescribed 21days
12.	Finance
12.1	Next Finance meeting to be held on Monday 19^th May 2008 at 5pm
12.2	A grant was requested to keep planters in good order Resolved: £25.00 per annum maintenance grant for each Planter installed in the parish to ensure they are adequately maintained				Finance
12.3	Member asked when Annual Grant Application Forms will be sent out - this will be discussed at Finance Meeting with copy to be available for Members to agree at next Full Council Meeting.				Clerk
12.4	i) Financial Report for April and beginning May and update of accounts for payment were presented to Members ii) Councillor T. Cox (internal auditor) confirmed that a financial audit has been made and all in exemplary order
13.	Planters Update
13.1	Maintenance Grant for upkeep of each planter agreed (min 12.2)
13.2	Parishioners in Little Hay have requested planter at each end of the lane running through the village around location signs - this to be discussed at next PHS meeting.
13.3	Shenstone Planter to be installed at Shenstone Birmingham Road once new location sign has been installed by Staffordshire Highways				Ongoing
13.4	A vote of thanks was made to Cllrs Hadley and Hollingsworth for the sterling work they have undertaken in installing the planters throughout the parish.
14.	Shenstone Playing Fields
14.1	Parking on the grassed are of the Shenstone Playing Field has been reported – In the absence of a functioning Playing Fields Management Committee Members were requested to approve a ‘Cessation Notice’ to be sent directly to the occupier of the Pavilion, Birmingham Road, Shenstone. A copy of the draft letter was distributed to all present. Resolved : The Cessation Notice to be sent at the earliest convenience directly from Shenstone Parish Council
14.2	The AGM of Shenstone Playing Fields Management Committee will take place on Tuesday 27^th May 2008 at Shenstone Village Hall - at 7.30pm - All welcome
15.	Notice Boards
15.1	The new notice boards are now in-situ
15.2	An extensive discussion about content and updating the notice boards followed
15.3	Resolved: Parish Notice boards to contain primarily Parish Council information and Community notices of a non-profit & non commercial nature. Shenstone Board - Clerk to maintain and update Stonnall Board - Cllrs Mason and Hollingsworth to maintain and update Little Aston - Cllr. Mrs. J. Wilson to maintain and update
16.	Litter Bins
16.1	Orders have been placed and contractor ready to install as soon as items are delivered.				Ongoing
17.	Website – Update
17.1	Resolved: website to be maintained by outside agency under instruction directly from council				Clerk
18.	Correspondence For attention (report attached) For general information (report attached)
19.	Date, Time and Venue of Next Meeting
19.1	Tuesday 10^th June 2008 at Little Aston Primary School, Forge Lane, Little Aston 6.45pm for show round of Little Aston Recreation Ground 7.15pm for Parish Council Meeting

------------------------------------------------------------------------- Signed Chairman 10^th June 2008